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Run Better Meetings

Hybrid, virtual, or in person – set meeting best practices that support your desired meeting norms.

Your newly hybrid workplace will include virtual, hybrid, and physical meetings, presenting several challenges:

  • The experience for onsite and remote attendees is not equal.
  • Employees are experiencing meeting and video fatigue.
  • Meeting rooms are not optimized for hybrid meetings.
  • The fact is that many people have not successfully run hybrid meetings before.

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Our Advice

Critical Insight

  • Successful hybrid workplace plans must include planning around hybrid meetings. Seamless hybrid meetings are the result of thoughtful planning and documented best practices.

Impact and Result

  • Identify your current state and the root cause of unsatisfactory meetings.
  • Review and identify meetings best practices around meeting roles, delivery models, and training.
  • Improve the technology that supports meetings.
  • Use our quick checklists and decision flowchart to accelerate meeting planning and cover your bases.

Run Better Meetings Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should run better meetings, review Info-Tech’s methodology, and understand the ways we can support you in completing this project.

Run Better Meetings – Executive Brief
Run Better Meetings – Phases 1-3

1. Identify the current state of meetings

Understand the problem before you try to fix it. Before you can improve meetings, you need to understand what your norms and challenges currently are.

Run a Virtual or Hybrid Meeting Checklist

2. Publish best practices for how meetings should run

Document meeting roles, expectations, and how meetings should run. Decide what kind of meeting delivery model to use and develop a training program.

Meeting Challenges and Best Practices
Meeting Type Decision Flowchart

3. Improve meeting technology

Always be consulting with users: early in the process to set a benchmark, during and after every meeting to address immediate concerns, and quarterly to identify trends and deeper issues.

Team Charter Template
Communications Guide Poster Template
Run Better Meetings preview picture

About McLean & Company

McLean & Company is an HR research and advisory firm providing practical solutions to human resources challenges via executable research, tools, diagnostics, and advisory services that have a clear and measurable impact on your business.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your HR problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Speak With An Analyst

Get the help you need in this 3-phase advisory process. You'll receive 7 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Identify the current state of meetings at your organization
  • Call 1: Scope requirements, objectives, and your specific challenges.
  • Call 2: Identify meeting norms to change.

Guided Implementation 2: Publish best practices for how meetings should run
  • Call 1: Document meeting roles and expectations.
  • Call 2: Review common meeting challenges and document best practices.

Guided Implementation 3: Improve meeting technology
  • Call 1: Identify opportunities to improve virtual, in-person, and hybrid meetings.
  • Call 2: Develop a team of meetings champions.
  • Call 3: Build documentation to help users choose the right communication tool.

Contributors

  • Danny Torchia, VP Technology Platforms & Operations, Walmart Canada
  • Rene Washburn, IT Director, Collaboration Services, Zebra Technologies
  • Brad Wells, IT Solutions Architect, London Police Service
  • 6 anonymous contributors

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