Drive Business Value with an HRIS Strategy
An HRIS roadmap that is aligned with your organization’s priorities provides a clear path forward for both HR and IT.
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Contributors
- Francesca Batha, Sr. Manager, System Solutions, KPMG
- Corrado Chiaramida, Sr. Manager, Network Learning Business Management, Telecommunications company
- Larry Dean, IT Director, Hastings County
- Debbie Elliott, Principal Consultant, Elliott D & Associates
- Marlon Herry, Enterprise Applications Manager, University of Trinidad and Tobago
- Jim Meier, Director of Global Projects, Barry-Wehmiller
- Harjas Rai, Sr. HR Business Partner, Media company
- Atif Siddiqui, Sr. Partner, Cloud HCM, GroupeX
- Kim Townes, HR Director, Royal Victoria Regional Health Centre
Your Challenge
- In most organizations, the HR application portfolio has evolved tactically on an as-needed basis, resulting in un-integrated systems and significant effort spent on manual workarounds.
- The relationship between HR and IT is not optimal for technology decision making. System-related decisions are made by HR and IT is typically involved only post-purchase to fix issues as they arise and offer workarounds.
- IT systems for HR are not viewed as a strategic differentiator or business enabler, thereby leading to a limited budget and resources for HR IT systems and subsequently hindering the adoption of a strategic, holistic perspective.
- Some organizations overinvest, while others underinvest in lightweight, point-to-point solutions. Finding the sweet spot between a full suite and lightweight functionality is no easy task.
Our Advice
Critical Insight
- Align HRIS goals with the business. Organizations must position HR as a partner prior to embarking on an HRIS initiative, aligning technology goals with organizational objectives before looking at software.
- Communication is key. Often, HR and IT speak different languages. Maintain a high degree of communication by engaging stakeholder groups early.
- Plan where you want to go. Designing a roadmap based on clear requirements, alignment with the business, and an understanding of priorities will contribute to success.
Impact and Result
- Evaluate the current state of HRIS, understand the pain points, and visualize your ideal processes prior to choosing a solution.
- Explore the different solution alternatives: maintain current system, integrate and consolidate, augment, or replace system entirely.
- Create a plan to engage IT and HR throughout the project. Equip HR with the decision-making tools to meet business objectives and drive business strategy. Establish a common language for IT and HR to effectively communicate.
- Develop a practical and actionable roadmap that the whole organization can buy into.
1. Conduct an environmental scan
Create a clear project vision that outlines the goals and objectives for the HRIS strategy. Subsequently, construct an HRIS business model that is informed by enablers, barriers, and the organizational, IT, and HR needs.
2. Design the future state
Gather high-level requirements to determine the ideal future state. Explore solution alternatives and choose the path that is best aligned with the organization's needs.
3. Finalize the roadmap
Identify roadmap initiatives. Prioritize initiatives based on importance and effort.
Guided Implementations
This guided implementation is an eight call advisory process.
Guided Implementation #1 - Conduct an environmental scan
Call #1 - Understand the importance of an HRIS strategy.
Call #2 - Structure the project. Choose the project team and finalize the project charter.
Call #3 - Align HR objectives with corporate objectives. Create a business model to identify HRIS drivers, barriers, and enablers.
Guided Implementation #2 - Design the future state
Call #1 - Analyze and classify requirements.
Call #2 - Identify process owners, guiding principles, and metrics for future processes.
Call #3 - Understand solution alternatives and the implications of each.
Guided Implementation #3 - Create the roadmap and finalize the deliverable
Call #1 - Prioritize roadmap initiatives. Identify dependencies and assign ownership.
Call #2 - Tips and tricks for presenting the final deliverable to stakeholders.
Book Your Workshop
Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Module 1: Conduct an Environmental Scan
The Purpose
- Understand the importance of creating an HRIS strategy before proceeding with software selection and implementation.
- Learn why a large percentage of HRIS projects fail and how to avoid common mistakes.
- Set expectations for the HRIS strategy and understand Info-Tech’s HRIS methodology.
- Complete a project charter to gain buy-in, build a project team, and track project success.
Key Benefits Achieved
- A go/no-go decision on the project appropriateness.
- Project stakeholders identified.
- Project team created with defined roles and responsibilities.
- Finalized project charter to gain buy-in.
Activities
Outputs
Set a direction for the project by clarifying the focus.
- Project vision
Identify the right stakeholders for your project team.
- Defined project roles and responsibilities
Identify HRIS needs, barriers, and enablers.
- Completed HRIS business model
Map the current state of your HRIS.
- Completed current state map and thorough understanding of the HR technology landscape
Align your business goals with your HR goals and objectives.
- Strategy alignment between HR and the business
Module 2: Design the Future State
The Purpose
- Gain a thorough understanding of the HRIS-related pains felt throughout the organization.
- Use stakeholder-identified pains to directly inform the HRIS strategy and long-term solution.
- Visualize your ideal processes and realize the art of the possible.
Key Benefits Achieved
- Requirements to strengthen the business case and inform the strategy.
- The art of the possible.
Activities
Outputs
Requirements gathering.
- Pain points classified by data, people, process, and technology
Sketch ideal future state processes.
- Ideal future process vision
Establish process owners.
- Assigned process owners, guiding principles, and metrics for each HR process in scope
Determine guiding principles.
Identify metrics.
Module 3: Create Roadmap and Finalize Deliverable
The Purpose
- Brainstorm and prioritize short- and long-term HRIS tasks.
Key Benefits Achieved
- Understand next steps for the HRIS project.
Activities
Outputs
Create a high-level implementation plan that shows dependencies.
- Completed implementation pla
Identify risks and mitigation efforts.
- Completed risk management plan
Finalize stakeholder presentation.
- HRIS stakeholder presentation
