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Plan for HR Shared Services

Look before you leap! Engage in detailed planning and design to find the right HR shared service model.

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Contributors

  • Christian York, Director of Client Success, Kira Talent
  • Karen Larsen, Senior Business Systems Analyst, TD
  • Michel Hebert, Director, Research & Advisory, Info-Tech Research Group
  • Michelle Turner, Lead, HR Shared Services, Tangerine
  • Nicholas Malcom, Director, HR Operations, UnityPoint Health
  • Sandi Conrad, Senior Director, Research & Advisory, Info-Tech Research Group
  • Scott Manning, Partner, ScottMadden
  • Multiple anonymous sources were also interviewed

Your Challenge

  • HR departments need to deliver services with greater efficiency, while at the same time increasing the quality of service, boosting strategic contribution, and becoming a data-driven function. While shared services are a common response to these challenges, they are extremely complex and differ in many ways from one organization to another.
  • Large-scale transformations like shared services require a lot of buy-in, but organizations are hesitant to disclose details before they know what the final outcome will be.

Our Advice

Critical Insight

  • There is no single HR shared service (HRSS) model that fits everywhere. Use a detailed planning process that identifies objectives, maps the current state, and then explores several options for improvement before deciding on a final recommendation.

Impact and Result

  • Follow a detailed planning process to create a shared service model that is tailored to your organization and specifically created to achieve your objectives.
  • Ensure employee experience is considered throughout the process so the final product will fit their needs.

Research & Tools

1. Create vision for HRSS

Establish the HRSS vision, objectives, and scope and develop a high-level communication plan.

2. Document current state

Gather relevant information to create an HR task list and determine HR time allocation.

3. Develop a framework to support HRSS

Shortlist HRSS activities, evaluate scenarios, and select recommendations.

4. Prepare to proceed to the next stage

Build a business case and identify success metrics.

Guided Implementations

This guided implementation is a nine call advisory process.

Guided Implementation #1 - Create vision for HRSS

Call #1 - Confirm your vision, objectives, and scope are matched to your organization’s needs.
Call #2 - Discuss stakeholders, both within HR and the broader organization, that are necessary to move forward with planning and how to approach them. Review communications plan.

Guided Implementation #2 - Document current state

Call #1 - Discuss data collection options for task analysis and choose the most appropriate methodology.
Call #2 - Prepare and conduct an HR stakeholder management survey to understand client satisfaction.

Guided Implementation #3 - Develop a framework to support HRSS

Call #1 - Analyze task data to determine the biggest wins for an HRSS model.
Call #2 - Map processes to confirm suitability for HRSS and identify efficiency gains.
Call #3 - Discuss future state scenarios for your organization.

Guided Implementation #4 - Prepare to proceed to the next stage

Call #1 - Review the business case and discuss resistance and challenges from stakeholders within HR and the broader organization.
Call #2 - Determine next steps and discuss project plan.

Onsite Workshop

Discuss This Workshop

Book Your Workshop

Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.

Module 1: Plan for HR Shared Services

The Purpose

  • Design the optimal HRSS model to support organizational objectives and streamline HR services delivery.

Key Benefits Achieved

  • Use McLean & Company’s blueprint to design an HRSS model that fits the organization.

Activities

Outputs

1.1

Document and identify tasks and activities that shared services can improve.

  • An aligned and tailored HRSS model that addresses organizational needs
1.2

Articulate a vision for an HRSS model that fits your organization’s needs.

  • Executive, HR, and employee support of the HRSS model