Data Retention Policy Template

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Use this template to set the foundational requirements of data retention within the organization. Outline the following requirements:

  • The organization will employ the principle of data minimization.
  • Data will be stored for the shortest possible time, accounting for legal obligations for extended retention.
  • At the end of retention, data may be deleted or sufficiently anonymized.
  • Data must be kept accurate and up-to-date.
  • A data retention schedule will document what data is stored and the duration of retention.

This policy contains GDPR-specific language, making it easy to use if it is applicable to your organization.

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