Meeting Challenges and Best Practices

Author(s): Ken Weston, Emily Sugerman, Andrew Sharp

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Identify your organization's key meeting challenges and best practices to fix them. Whether you're a CIO, an HR professional, or someone that is tired of awful meetings, you can use this catalog to make your meetings run more effectively.

This guide contains a catalog of common meeting pain points, root causes, and steps you can take to address the challenge. This list includes:

  • Meetings that should be email.
  • Meetings with no clear purpose.
  • Meetings that take up too much time.
  • Video conference fatigue.
  • Sense of disconnect during virtual and hybrid meetings.
  • Attendees are not participating equally.
  • Uncertainty over how to manage hybrid meetings.
  • Attendees are not engaged in meetings.
  • Organizational silos are forming between work sites and are excluding virtual attendees.
  • Interacting with people from different languages, time zones, and cultures.
  • Meeting rooms aren't optimized for adding remote attendees.
  • Poor network quality impacts audio and video.

You can't fix virtual meetings, remote meetings, hybrid meetings, and in-person meetings simply by installing a new web conferencing tool such as Zoom, Cisco Webex, or Microsoft Teams. Address the root causes of challenges and improve the remote-work experience to enable employees to work from anywhere. Use this guide in conjunction with the blueprint Run Effective Meetings.

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