While you are not under any obligation to educate the vendor on their shortcomings, every point of contact is an opportunity to build a strong network.
Use the HR Information System Vendor Communication Set Template to reach out to the vendor after product demonstrations and evaluations, providing them with a:
- Rejection Notice: Inform the vendor that they are no longer under consideration and highlight opportunities for future debrief.
- Approval Notice: Inform the vendor of their progress to the next stage of selection and identify next steps.