Write Effective Job Descriptions

Improve hiring effectiveness, bolster performance management, and ease compensation planning with robust job descriptions.

Onsite Workshop

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Inaccurate or non-existent job descriptions can cause a variety of ill effects, including:

  • Low quality hires.
  • Inaccurate performance appraisal.
  • Inequitable or off-market compensation.
  • Misguided succession planning.
  • A lack of job clarity, resulting in employee disengagement, low performance commitment, and high turnover.

Job descriptions allow you to:

  • Clearly communicate job expectations to candidates, thereby boosting quality of hire and reducing costly new hire turnover.
  • Clearly communicate job expectations to employees, thereby boosting engagement, performance commitment, and organizational commitment.
  • Create a solid foundation for talent decisions in all facets of HR, including recruitment, performance management, succession planning, compensation, and more.
  • Protect the organization against legal claims of inequality or discrimination by clearly and consistently articulating job requirements; not only does this mitigate or even eliminate damages, it also protects the organizational brand.

Module 1: Make the Case & Prepare to Write Job Descriptions

The Purpose

  • Make the case for a standard approach to job description creation and maintenance.
  • Enable measurement of job description project success.
  • Create a template for use in the creation of all job descriptions.

Key Benefits Achieved

  • Gathered data to measure job description program success.
  • Created a project team and customized the job description templates.
  • Clarified the role of job descriptions in complying with labor laws.

Activities: Outputs:
1.1 Determine data points to track project success.
  • Plan measures for use in the Metric Tracking Tool.
1.2 Create a project team for the crafting of job descriptions.
  • Set the project team for job description completion.
1.3 Determine if you need competencies in your job descriptions.
  • Begin to customize the Job Description Template.
1.4 Make a plan for job description storage and retention.
  • Document your approach to job description storage and retention.

Module 2: Populate Individual Job Descriptions

The Purpose

  • Gather internal and/or external job information.
  • Review and customize the job description template.
  • Establish administration guidelines.

Key Benefits Achieved

  • Gathered job information to assist your creation of individual job descriptions.
  • Gained advice for completing all the fields of the job description.
  • Drafted a process for completing job descriptions.

Activities: Outputs:
2.1 Determine the internal and external data that will be used to gather job information.
  • Prioritize job information sources.
2.2 Review the job description template and gain tips for effectively completing them.
  • Complete customization of the Job Description Template.
2.3 Customize and finalize your job description template.
2.4 Establish manager process guidelines.
  • Write manager process guidelines including: responsibility, approval process, governing laws and regulations; and planned activities and milestones.

Module 3: Plan for Ongoing Success

The Purpose

  • Design a communication plan.
  • Create and customize manager training material.
  • Set rules around job description review.

Key Benefits Achieved

  • Determined and outlined any necessary job description training and communication.
  • Identified a timeline and key triggers for job description review.

Activities: Outputs:
3.1 Create and customize manager training material on effectively completing job descriptions.
  • Training Deck: Train Managers to Write Effective Job Descriptions
3.2 Identify changes in PESTL environmental factors that could impact job descriptions.
  • Create a timeline for job description reviews and refreshes.

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