Drive Business Value with an HRIS Strategy
An HRIS roadmap that is aligned with your organization’s priorities provides a clear path forward for both HR and IT.
- In most organizations, the HR application portfolio has evolved tactically on an as-needed basis, resulting in un-integrated systems and significant effort spent on manual workarounds.
- The relationship between HR and IT is not optimal for technology decision making. System-related decisions are made by HR and IT is typically involved only post-purchase to fix issues as they arise and offer workarounds.
- IT systems for HR are not viewed as a strategic differentiator or business enabler, thereby leading to a limited budget and resources for HR IT systems and subsequently hindering the adoption of a strategic, holistic perspective.
- Some organizations overinvest, while others underinvest in lightweight, point-to-point solutions. Finding the sweet spot between a full suite and lightweight functionality is no easy task.
- Align HRIS goals with the business. Organizations must position HR as a partner prior to embarking on an HRIS initiative, aligning technology goals with organizational objectives before looking at software.
- Communication is key. Often, HR and IT speak different languages. Maintain a high degree of communication by engaging stakeholder groups early.
- Plan where you want to go. Designing a roadmap based on clear requirements, alignment with the business, and an understanding of priorities will contribute to success.
Impact and Result
- Evaluate the current state of HRIS, understand the pain points, and visualize your ideal processes prior to choosing a solution.
- Explore the different solution alternatives: maintain current system, integrate and consolidate, augment, or replace system entirely.
- Create a plan to engage IT and HR throughout the project. Equip HR with the decision-making tools to meet business objectives and drive business strategy. Establish a common language for IT and HR to effectively communicate.
- Develop a practical and actionable roadmap that the whole organization can buy into.
- Francesca Batha, Sr. Manager, System Solutions, KPMG
- Corrado Chiaramida, Sr. Manager, Network Learning Business Management, Telecommunications company
- Larry Dean, IT Director, Hastings County
- Debbie Elliott, Principal Consultant, Elliott D & Associates
- Marlon Herry, Enterprise Applications Manager, University of Trinidad and Tobago
- Jim Meier, Director of Global Projects, Barry-Wehmiller
- Harjas Rai, Sr. HR Business Partner, Media company
- Atif Siddiqui, Sr. Partner, Cloud HCM, GroupeX
- Kim Townes, HR Director, Royal Victoria Regional Health Centre
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Get to Action
Conduct an environmental scan
Create a clear project vision that outlines the goals and objectives for the HRIS strategy. Subsequently, construct an HRIS business model that is informed by enablers, barriers, and the organizational, IT, and HR needs.
Design the future state
Gather high-level requirements to determine the ideal future state. Explore solution alternatives and choose the path that is best aligned with the organization's needs.
Finalize the roadmap
Identify roadmap initiatives. Prioritize initiatives based on importance and effort.
Module 1: Conduct an Environmental Scan
- Understand the importance of creating an HRIS strategy before proceeding with software selection and implementation.
- Learn why a large percentage of HRIS projects fail and how to avoid common mistakes.
- Set expectations for the HRIS strategy and understand Info-Tech’s HRIS methodology.
- Complete a project charter to gain buy-in, build a project team, and track project success.
Key Benefits Achieved
- A go/no-go decision on the project appropriateness.
- Project stakeholders identified.
- Project team created with defined roles and responsibilities.
- Finalized project charter to gain buy-in.
|1.1||Set a direction for the project by clarifying the focus.||
|1.2||Identify the right stakeholders for your project team.||
|1.3||Identify HRIS needs, barriers, and enablers.||
|1.4||Map the current state of your HRIS.||
|1.5||Align your business goals with your HR goals and objectives.||
Module 2: Design the Future State
- Gain a thorough understanding of the HRIS-related pains felt throughout the organization.
- Use stakeholder-identified pains to directly inform the HRIS strategy and long-term solution.
- Visualize your ideal processes and realize the art of the possible.
Key Benefits Achieved
- Requirements to strengthen the business case and inform the strategy.
- The art of the possible.
|2.2||Sketch ideal future state processes.||
|2.3||Establish process owners.||
|2.4||Determine guiding principles.||
Module 3: Create Roadmap and Finalize Deliverable
- Brainstorm and prioritize short- and long-term HRIS tasks.
Key Benefits Achieved
- Understand next steps for the HRIS project.
|3.1||Create a high-level implementation plan that shows dependencies.||
|3.2||Identify risks and mitigation efforts.||
|3.3||Finalize stakeholder presentation.||
Search Code: 79066
Published: November 9, 2015
Last Revised: November 9, 2015